Most landlords compare property managers by percentage. It is a natural starting point, but it is also where many owners get misled. The number you see first is not always the number you pay in the end.
Some companies advertise a low management rate and then add charges that increase the real yearly cost. Leasing fees, renewal fees, inspection fees, admin fees, and maintenance markups can turn a low rate into a higher overall expense.
This guide explains how to compare proposals properly so you know what you will actually pay and what you will actually get.
Step 1: Ask for the full fee schedule in writing
A fair comparison starts with transparency. If a company will not share a complete fee schedule, you cannot compare accurately.
Step 2: Identify the add ons that change the real cost
These are the most common fee categories that change the real yearly cost.
- Leasing or placement fee at move in
- Renewal fee when a tenant renews
- Inspection fees for periodic inspections
- Maintenance coordination or dispatch fees
- Maintenance markup on vendor invoices
- Advertising or marketing fees
- Administrative fees for notices, statements, or documents
- Early termination or cancellation fees
Step 3: Compare yearly cost, not advertised rate
Instead of focusing on the monthly percentage, calculate a realistic yearly cost. Include management fees, leasing related fees, and common maintenance related charges.
Step 4: Compare service quality where it matters
Owners usually switch property managers for the same reasons: poor screening, weak communication, slow maintenance coordination, and unclear reporting. A lower advertised rate is not a win if performance issues cost you months of rent.
Where Palomar Oaks fits
We focus on a clear flat fee structure and predictable management systems. If you want a straightforward quote and a manager who runs the property professionally, contact our team and we will outline the best plan.
